Job Description

A non-profit organization in midtown NYC is seeking an Administrative Assistant who will specialize in providing front desk and overall office support.


Weekly Schedule: Monday - Friday, 8:30am-5:30pm, 9:00am-5:00pm or 9:30am-5:30pm (rotating schedule with other administrative staff)
Onsite Requirement: Fully onsite, 5 days/week
Assignment Length: Ongoing temporary engagement, possibly contract to hire

Responsibilities:

• Provide primary support for the reception areas for the Center's Manhattan Office - Welcome and greet visitors, ascertain their needs, answer basic questions, and direct them to the appropriate staff person or department
• Provide high quality service and communication to all Center staff, guests, visitors, clients, stakeholders, participants
• Answer and direct incoming telephone calls
• Receive and sort all mail and packages. Place mail and packages at appropriate mailboxes and location
• Assist with the submission of invoices and credit card reconciliations into Coupa and perform other duties assigned by management
• Screen all visitors; Ensure that visitors are identified and signed in
• Assist with events planning at the office location (e.g., responsible for conference room set-up and break down, assist with catering services when needed)
• Assist the facilities team with the distribution of supplies from office location to various projects

Qualifications:

• High school diploma or associates degrees with 1-2 years of experience
• Energetic, motivated, well-organized professional with top-notch communication skills
• Excellent time management and problem solving skills to manage multiple requests and tasks

Job Tags

Temporary work, Monday to Friday,

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