Administrative Assistant Job at V Group Inc., Orange County, CA

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  • V Group Inc.
  • Orange County, CA

Job Description

Direct Client: Healthcare

Job Title: Administrative Assistant (PACE Center)

Duration: 06 Months

Start Date: ASAP

Location: 505 City Parkway West, Orange, 92868 CA (Onsite)

Position Type: Contract

Interview Type: Web Interview

Job ID: 493243

Short Description:

  • CalOptima Health is seeking a highly motivated an experienced Administrative Assistant (PACE Center) to join our team.
  • The Administrative Assistant for the Program of All-Inclusive Care for the Elderly (PACE) will be responsible for supporting the PACE center-based scheduling and encounter recordings by performing key clerical and administrative duties and organizing and coordinating activities for the Manager PACE Center.
  • The incumbent will interact with other departments and CalOptima Health’s general office. The incumbent will coordinate work or processes with other administrative staff within CalOptima Health.

Duties & Responsibilities:

95% - Administrative Support

  • Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
  • Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.
  • Supports the Manager PACE Center in monitoring the facility, including maintenance of equipment and facility logs and coordination with Facilities as needed.
  • Provides administrative support for specific and/or ongoing projects such as regulatory audits; generates reports, logs, calendars and mailings as appropriate.
  • Serves as a liaison between PACE leadership and departmental staff; may follow-up on the progress of projects and activities assigned to other staff.
  • Maintains the schedule for in-person interpreters ordered by members of the Interdisciplinary Care Team (ICT) and coordinates participant schedules for center-based services.
  • Completes service delivery in the electronic medical record and collection of center-based encounters.
  • Serves as back-up front desk and main phone line support as needed.
  • Assists with department expenses and budgeting, including processing requisitions for payment.
  • Coordinates travel arrangements in accordance with CalOptima Health’s travel policy.
  • Determines priority of matters of attention for the PACE leaders; redirects matters to staff or handles matters personally, as appropriate.
  • Coordinates work with other administrative staff or plays a key role in the coordination of staff efforts within the department.
  • Maintains an inventory of supplies, including monitoring the needs and ordering as necessary.
  • Prepares meeting materials, completes set-up, performs minute taking, etc. as designated by PACE leadership.
  • Handles incoming and outgoing correspondence per administrative policy.
  • Maintains confidential and sensitive information and files regarding management projects and policies ensuring appropriate follow-up.

5% - Completes other projects and duties as assigned.

Minimum Qualifications:

  • High School diploma or equivalent PLUS 1 year of experience as an administrative assistant required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also qualifying.
  • CPR and First-Aid Certification required or must be obtained within six (6) months of date of hire.

Preferred Qualifications:

  • Associate degree.
  • 2 years of experience as an administrative assistant.
  • 1 year of health care experience.
  • Bilingual in English and in one of CalOptima Health's defined threshold languages (Arabic, Farsi, Chinese, Korean, Spanish, Vietnamese).

Job Tags

Contract work, Temporary work, Immediate start,

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