Job Description

Overview

The Advocacy and PAC Manager is responsible for overseeing and managing the logistic and operations of the Academy’s grassroots advocacy initiatives and political action committee (ENT PAC). This role plays a critical part in advancing the Academy’s public policy and legislative advocacy efforts by fostering member engagement, expanding grassroots participation, and ensuring the effective management and compliance of ENT PAC. The Advocacy and PAC Manager will work closely with Senior Manage of Congressional and Political Affairs to enhance the organization’s influence on key legislative issues affecting the field of otolaryngology – head and neck surgery. Additionally, this position will contribute to the development of advocacy strategies, manage digital engagement tools, and support the coordination of advocacy-related events to further the Academy’s mission and policy objectives.

Reporting Structure

The Advocacy and PAC Manager reports to the Senior Manager, Congressional and Political Affairs

Qualifications

• Bachelor’s degree in political science, public policy, communications, or a related field.
• 3+ years of experience in advocacy, grassroots mobilization, PAC management, or related areas.
• Knowledge of federal election laws and PAC compliance requirements.
• Experience using digital advocacy tools, particularly Quorum, and CRM platforms.
• Strong written and verbal communication skills, with the ability to translate complex policy issues into accessible messaging.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Ability to work collaboratively with internal teams and external partners.
• Experience in a healthcare or medical association setting is preferred but not required.

Key Responsibilities

• Coordinate the development and dissemination of advocacy communications to Academy members, ensuring alignment with the organization's strategic objectives.
• Support the Academy’s federal and state legislative advocacy campaigns by crafting compelling messaging and outreach efforts.
• Assist in the creation and refinement of advocacy materials, including action alerts, talking points, and grassroots communications.
• Manage and optimize digital advocacy tools and platforms to enhance member engagement and participation in advocacy initiatives. Oversee the integration of digital strategies to strengthen outreach efforts and maximize impact.
• Monitor, analyze, and report on advocacy metrics and participation rates, providing insights and recommendations to improve campaign effectiveness and member involvement.
• Oversee the daily operations of ENT PAC. This includes managing all receipts and disbursements, ensuring full compliance with all federal regulations, financial reporting requirements, and legal guidelines. Maintain accurate records and help prepare FEC filings.
• Develop and implement strategic ENT PAC fundraising initiatives to encourage increased member contributions and sustained participation. Identify opportunities to expand donor engagement and strengthen the PAC’s financial resources.
• Serve as a liaison to the ENT PAC Board of Advisors, providing essential logistical support, coordinating meetings, and facilitating board initiatives.
• Support the planning and execution of advocacy-related events, including legislative fly-ins, Capitol Hill visits, and other member engagement initiatives. Ensure seamless coordination of logistics and participant experiences.
• Develop, curate, and manage advocacy-related content for Academy newsletters, websites, and social media platforms, ensuring accurate, engaging, and up-to-date communication that advances the Academy’s policy objectives.
• Attend political events and coalition meetings on behalf of ENT PAC.

Other

• Some travel may be required
• Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either orally or in writing

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