Job Description
Seeking a Subcontracts Admin!
Job Duties:
Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information.
Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding.
Address discrepancies, incomplete information, clarifications, and compliance in documentation.
Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows.
Participate in the continuing development of department instructions, policies, and procedures.
Conduct subcontract-related audits to ensure that subcontract policies and procedures are followed.
Work with managers in establishing and maintaining effective subcontractor partnerships to achieve active cooperation, team alignment, and stimulate the desire to award future work with subcontractors.
Collect and summarize subcontract and project data and trends to report to management.
Communicate subcontract procedures and policies to departments.
Coordinate with various departments, including upper management, project management, prequalification management, safety, and finance, on the issuance of agreements and change orders.
Perform other duties as assigned.
High school diploma or equivalent required. Associate's Degree in Construction Management or related field preferred
Minimum 2 years' of construction purchasing experience or contract administrator experience, preferably in electrical construction
Can be a combination of education, training and relevant experience
WHAT YOU'LL NEED TO BE SUCCESSFUL:
Attention to detail and accuracy is essential
Understanding of negotiation, networking and dealing with numbers, as well as the understanding of other factors such as sustainability, risk management and ethical issues
Working knowledge of procurement techniques, procedures, policies and accounting
Excellent communication and interpersonal skills
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.), Bluebeam or Adobe Acrobat; Oracle experience preferred but not required
Ability to prioritize and manage multiple tasks and changing priorities as necessary
Ability to work under time pressure and adapt to changing requirements with a positive attitude
Effective oral and written communication skills as required for the position
Ability to be self-motivated, proactive and an effective team player
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, subcontractors, clients, and others
Desired Skills and Experience Seeking a Subcontracts Admin!
Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information.
Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding.
Address discrepancies, incomplete information, clarifications, and compliance in documentation.
Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows.
Participate in the continuing development of department instructions, policies, and procedures.
Conduct subcontract-related audits to ensure that subcontract policies and procedures are followed.
Work with managers in establishing and maintaining effective subcontractor partnerships to achieve active cooperation, team alignment, and stimulate the desire to award future work with subcontractors.
Collect and summarize subcontract and project data and trends to report to management.
Communicate subcontract procedures and policies to departments.
Coordinate with various departments, including upper management, project management, prequalification management, safety, and finance, on the issuance of agreements and change orders.
Perform other duties as assigned.
WHAT YOU BRING TO US:
High school diploma or equivalent required. Associate's Degree in Construction Management or related field preferred
Minimum 2 years' of construction purchasing experience or contract administrator experience, preferably in electrical construction
Can be a combination of education, training and relevant experience
WHAT YOU'LL NEED TO BE SUCCESSFUL:
Attention to detail and accuracy is essential
Understanding of negotiation, networking and dealing with numbers, as well as the understanding of other factors such as sustainability, risk management and ethical issues
Working knowledge of procurement techniques, procedures, policies and accounting
Excellent communication and interpersonal skills
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.), Bluebeam or Adobe Acrobat; Oracle experience preferred but not required
Ability to prioritize and manage multiple tasks and changing priorities as necessary
Ability to work under time pressure and adapt to changing requirements with a positive attitude
Effective oral and written communication skills as required for the position
Ability to be self-motivated, proactive and an effective team player
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, subcontractors, clients, and others
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Job Tags
Contract work, For subcontractor, Local area,