Job Description

Our client is seeking to add an Executive Assistant to their team. This role provides high-level administrative assistance alongside a team of Executive Assistants to the Executive Leadership Team and serves as a key representative of the organization when interacting with both internal and external stakeholders. The ideal candidate will excel in a fast-paced, dynamic environment, effectively managing shifting priorities while maintaining confidentiality. This role requires regular engagement with staff, leadership, board members, and external partners.

This position is onsite in Raleigh, NC.

PRIMARY RESPONSIBILITIES

1. Prepare and draft correspondence, reports, and presentations while ensuring confidentiality.
2. Assist in developing and updating administrative policies and procedures in coordination with leadership. Maintain organized procedural and regulatory documentation.
3. Manage competing priorities, resolve issues proactively, and ensure the successful completion of projects.
4. Coordinate and facilitate meetings and events led by the Executive Leadership Team, including board and senior leadership meetings.
5. Lead high-level projects, conduct research, and provide administrative support for strategic initiatives.
6. Develop, format, and distribute agendas, reports, and presentations for internal and external meetings, including board and committee meetings.
7. Support committee and board functions, including the planning of annual meetings and events.
8. Oversee subscriptions, mail processing, and apparel orders for the board and executive team.
9. Ensure legal documents are properly signed, notarized, and distributed in a timely manner.
10. Manage incoming calls and inquiries, providing general information and resolving issues as needed.
11. Supervise administrative staff and coordinate schedules as required.
12. Take accountability for tasks, decisions, and outcomes; remain open to feedback and demonstrate a commitment to continuous improvement.

QUALIFICATIONS

Required:

• 7-9 years of experience in administrative support roles that involve multitasking and organizational responsibilities.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization and with external stakeholders.
• Customer-focused, action-oriented, and results-driven mindset.
• Ability to make independent decisions using sound business judgment.
• Proficiency in standard office equipment and technology (e.g., computers, copiers, telephones).
• Capability to lift up to 25 lbs. (such as file boxes or office equipment).
• Occasional travel may be required.

Preferred:

• Bachelor's degree in business or a related field.
• Experience in the financial services industry.
• Familiarity with board management software.

Job Tags

Similar Jobs