Job Description

BIG is a group of 500+ architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in our New York, Copenhagen, London and Barcelona offices. Our built work ranges from the most diverse urban playground and Michelin-star dining - to affordable housing that feels everything but, and a school among the verdant fjords of the Faroe Islands. Our vision spans traveling at supersonic speed with Hyperloop One, to living in floating cities, and eventually Mars! While we are led by a group of expert partners, directors and associates - a flat hierarchy and collaborative spirit are essential to our BIG ecosystem. We share our collective knowledge and expansive network through study trips and educational workshops – BIG Schools offer in-house lessons, while BIG Picture brings in industry experts to inspire and invigorate. We are infectiously ambitious and unified by the shared mission to craft the world we want to live in, and to give form to our future, one project at a time.

BIG NYC is looking for an Office & Community Coordinator

Do you want to join a global design company, and do you thrive in a creative environment? Do you have a strong work ethic, enjoy problem solving and don’t mind rolling up your sleeves to get the job done? Then you might be exactly the person we are looking for at BIG – Bjarke Ingels Group.

You will be responsible for:

• Assisting the Office & Community Manager with facilities maintenance including managing vendor relationships
• Assisting with monitoring and purchasing office supplies
• Assisting with the general office calendar and meeting room schedules through Outlook
• Procuring beverages and catering set ups for meetings
• General office appearance curation of the communal space
• Answering phone calls and e-mails and redirecting to the appropriate party
• Coordinating the shipments of documents, models and material samples
• Working with the Office & Community Team to assist with hands-on facilities requests

We seek a person who:

• Prior experience with facilities management preferred; interest in facilities management highly desired
• Is organized, structured and detail oriented with a positive can-do attitude
• Has a professional presence
• Is a good colleague and a team-player
• Is capable of multi-tasking
• Demonstrates responsibility, innovation, integrity, dependability, self-awareness and good work ethic
• Is proactive and completes tasks with a sense of urgency
• Has excellent interpersonal skills and written communication skills
• Feels that no administrative task is too little or too great
• Is a natural people-person who enjoys a busy and creative environment
• Is fluent in English
• Is extraordinarily service minded, positive and trustworthy
• Proficient in basic computer skills, Microsoft Office Suite a plus

At BIG, we value and encourage the following qualities:

• Be proactive – take initiative, do research and don’t be afraid to try new things; prevent issues rather than just fix them
• Be reliable – be someone leadership can trust to deliver on any task
• Be accountable – from the big picture to the day to day, from production and team morale to liaising with Ops, own the decisions you make
• Be consistent – prove you can do it, and then do it again and again
• Be tenacious – be committed, show up, contribute with passion, do your best, get stuff done and don’t give up
• Be independent – don’t be afraid to ask questions but be able to take a task or project and run with it
• Be clever – be smart, know your stuff, think critically, keep the big picture in mind, figure things out and look up new knowledge, stay updated and be curious
• Be nice – be a team player and a good colleague, be honest, respect your colleagues, don’t take yourself too seriously and have fun!
• Be generous – share your knowledge and skills with other BIGsters and mentor others when you can

Salary ranges from $50,000 to $55,000 annually

Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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