Job Description

JOB TITLE: Procurement Administrative Assistant

Location: San Antonio, TX

Duration: Full Time Permanent

Pay Range: $40k - $50k Annually + Benefits

Job Description:

SUMMARY:

The Procurement Administrative Assistant provides support in all areas of procurement for the plant and actively participates in the company's global procurement strategy. This position reports directly to the Purchasing Manager.

EDUCATION / EXPERIENCE

• Excellent organizational, written, and verbal communication skills
• Ability to perform tasks efficiently and accurately
• Minimum of 1-2 years of experience in a similar role
• Proficient in Microsoft Office Suite
• Experience using NetSuite is strongly preferred but not required
• Demonstrated experience using an ERP or ordering system is required
• Working knowledge of accounts payable functions

JOB RESPONSIBILITIES:

• Issue purchase orders for warehouse/factory consumables, office/breakroom supplies, and general plant needs
• Follow up with vendors for documents such as order confirmations, Certificates of Analysis (COAs), and digital packing lists/Bills of Lading (BOLs)
• Schedule transfers of raw materials from third-party logistics (3PL) providers
• Liaise with Accounts Payable to ensure accurate invoicing and receipt, resolving discrepancies with minimal business impact
• Work with vendors, Quality Assurance (QA), and Accounting to manage returns and credits
• Interact with the Inventory Control Team and Receiving Department to assess the plant’s needs
• Utilize NetSuite to adjust purchase orders and receipts, as well as generate schedules and reports
• Perform other duties as assigned

BENEFITS:

• Health Insurance
• Life Insurance
• 401(k) Retirement Plan
• Short-Term Disability
• Paid Vacation & Sick Leave
• Paid Holidays

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