Job Description

Senior Administrative Assistant - Executive Level Support

Are you a highly skilled and career-minded administrative professional ready to support senior leadership in a dynamic environment? We are seeking a proactive and detail-oriented Senior Administrative Assistant to provide comprehensive support to a team of Vice Presidents.

Key Responsibilities:

• Oversee Vice President’s workflow including mail, correspondence, and telephone calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner.
• Maintains calendars to include scheduling court appearances, client meetings and other engagements. Ensures there are no scheduling conflicts and notifies attorneys of pending deadlines.
• Services as intermediary between in-house attorneys, outside personnel and the external attorneys, relaying communication between groups.
• Generates correspondence, meeting minutes, and the logging and distribution of incoming and outgoing mail.
• Maintains office files, records, logs and any other information in relation to the work of the attorneys.
• Prepares a variety of reports and legal documents for which knowledge of legal terminology, procedures and discovery is required.
• As directed by the Vice President or his/her reports, schedule and/or attend meetings and take minutes.
• Create and maintain filing system(s) for the purpose of storing and retrieving documents efficiently (electronically and paper).
• Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered.
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Make travel arrangements for Vice President and his/her direct reports and/or guests through Travel Services Department.
• Support departmental budget processes which could include running reports, simple budget analysis, and/or budget entries.
• Complete special projects and other assignments in an accurate and timely manner.
• Performs other duties as assigned.

What We Need:

• Proven experience as a Senior Administrative Assistant (5+ years).
• Exceptional organizational, prioritization, and time management skills.
• Advanced proficiency in MS Office, particularly Excel (pivot tables preferred).
• Experience in the healthcare industry (preferred).
• A strong work ethic and a desire to contribute to a successful team.

PAY : $36.49/hour (W2) paid weekly.

SCHEDULE: Monday - Friday, 1st shift

HYBRID - WORK-FROM-HOME - Must be within 50 miles of Durham location for in office days when needed

ASSIGNMENT: 3-6 Months with possible extension and/or conversion

If you're ready for a demanding yet fulfilling role, we encourage you to apply today!

FOR MORE IMMEDIATE CONSIDERATION, email a current resume to [email protected]

TXT: Your NAME and AA to 954-308-6735

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