Job Description

Company Description

UMH Development is a joint venture with UMusic Hotels and is further in a joint venture with Universal Music Group. UMHD has the exclusive right to develop, purchase, own, and operate UMusc Hotesl and Venues In The United States, Canada, and St Barts.

Role Description

This is a full-time on-site role for an executive assistant at UMH Development in Scottsdale, AZ. The role involves providing all-encompassing service to the company. Including but not limited to Executive support and offering administrative assistance daily. Integration with the C suite and the operating depts.

Only Read Further If You Are

• Kind
• Humble
• Honest
• Relentless
• Smart with Heart

You Should Be

• Authentic. You do you. Together, we’ll do something amazing.
• A passionate person with a love for real estate and Hospitality, and who believes that helping others win is a noble cause, essential to our success.
• An excellent team player who enjoys working with others and has strong interpersonal skills.
• Highly motivated, energetic, and organized

Role Summary

A high-profile development company in the hospitality and music space. Located in Scottsdale Az. is seeking a new Full-Time/Permanent Executive/Personal Assistant to support the CEO and C Suite. The Assistant will play a critical role in supporting the CEO with daily operations, managing schedules, coordinating meetings, and handling confidential information with the utmost discretion. Candidates must have a minimum of 5+ years of applicable high-level executive administrative experience, ideally supporting a CEO in a similar high-demand environment, and a Bachelor’s degree is strongly preferred/required. All candidates MUST be able to pass an extensive and detailed background security check, including criminal/civil/etc. – All social media must also be private. This person should be incredibly positive, organized, flexible, proactive, polished, professional, adaptable, funny/humorous, team oriented/easy to work with, extraordinarily confidential/discreet, with a “no task is too big or small” mentality and a calm, “cool under pressure” demeanor who is accustomed to and can thrive in an incredibly fast-paced, ever-changing environment and can contribute to the overall efficiency of the office. This company is new and amazing – the team is nice, funny, down-to-earth, etc. Only the best of the best should apply to this one-of-a-kind role! Our company is a dynamic and fast-paced environment dedicated to managing the personal and professional lives of the CEO and C suite

We pride ourselves on our commitment to excellence, discretion, and proactive support. We are seeking a highly experienced and detail-oriented Senior Executive Assistant to provide comprehensive support to our Team.

• Salary depends on experience, which includes base and year-end objective bonus, 80% company-paid benefits, 401k, very generous PTO policy, and amazing/cool perks!!
• Hours are 9-5 in the office 5 days a week, flexible to be available after hours/on weekends as needed.

Responsibilities:

• Provide high-level administrative support to the CEO, including managing calendars, scheduling appointments, and organizing meetings.
• Coordinate and prepared materials for meetings, presentations, and reports.
• Handle confidential and sensitive information with the highest level of discretion.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Screen and manage phone calls, emails, and other correspondence.
• Draft, proofread, and edit documents, emails, and communications on behalf of the CEO.
• Oversee the day-to-day operations of the office, ensuring a smooth and efficient work environment.
• Manage office supplies, equipment, and facilities.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Assist with special projects and initiatives as directed by the CEO.
• Conduct research and gather information to support decision-making processes.
• Plan and coordinated events, private dinners, receptions, and business functions.
• Manage logistics, invitations, and on-site support for events.
• Build and maintain strong relationships with key stakeholders, including clients, partners, and vendors.
• Handle inquiries and VIP requests with professionalism and efficiency.
• Assist with personal administrative duties, including finding and ordering items online, scheduling appointments (e.g., doctor’s visits, car maintenance, etc.), conducting research on specific topics or gathering information, and researching local services or businesses.

Required Qualifications:

• Bachelor’s degree or equivalent experience.
• Minimum of 5 years of experience as an Executive Assistant, preferably in a Hospitality or similar high-demand environment.
• Strong MS Office Suite skills.
• Highly organized and detail-oriented.
• Positive, flexible, adaptable, proactive; “no task it too big or small mentality.”
• Calm, “cool under pressure” demeanor.
• Accustomed to thriving in an incredibly fast-paced, ever-changing, dynamic environment.
• Extremely confidential/discrete.
• Able to pass an extensive and detailed background security check.
• Must possess a valid driver’s license.

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