Job Description

A Massachusetts-based pharmaceutical company is actively seeking a hardworking and versatile professional to join their team as their new Workplace Administrator. In this role, the Workplace Administrator will be responsible for managing the office operations efficiently while serving as the first point of contact for clients and visitors.

About the Opportunity:

• Assignment Length: Ongoing
• Schedule: Monday to Friday
• Hours: 8am to 4:30pm or 8:30am to 5pm

Responsibilities:

• Oversee daily office operations to ensure efficiency and organization
• Order, track, and manage office supplies, equipment, and inventory
• Coordinate facility maintenance and repairs as needed
• Schedule and manage conference room bookings, meetings, and office-related logistics
• Support company events, team meetings, and office celebrations
• Manage multiple projects and priorities effectively while setting clear boundaries to ensure workload balance
• Assist with new employee onboarding, including workstation setup and office orientation
• Ensure compliance with office policies and procedures
• Handle incoming and outgoing mail, packages, and deliveries
• Maintain the reception area, keeping it clean, organized, and welcoming
• Perform other duties, as needed

Qualifications:

• 2+ years of experience in an Administrative Support, Office Management, and/or Workplace Operations role
• High School Diploma / GED
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Office Management tools
• Strong problem-solving skills and ability to work proactively
• Strong organizational and multitasking skills with keen attention to detail
• Excellent verbal and written communication skills

Desired Skills:

• Bachelor's Degree in Business Administration or a related field

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