Job Description

80Twenty is a boutique marketing recruitment agency that connects high-growth companies with exceptional candidates.

Our client is an independent entertainment leader with a global presence. They are currently looking to hire a Travel & Administration Coordinator to join their finance team. They are looking for a person with a high attention to detail, who can work both independently and as part of a cross-functional team.

This role focuses on managing corporate travel arrangements, ensuring smooth logistics, and maintaining accurate records. The ideal candidate is organized, detail-oriented, and skilled in administrative tasks.

Key Responsibilities:

• Systems administration: Support the transition from an external agency to an internal booking system. Work cross-functionally with external vendors and internal teams to optimize systems and improve processes. Act as the main POC when it comes to the internal travel booking tool.
• Administrative support: Support travel ops, maintain travel-related documentation, distribute travel itineraries, conduct quality checks on travel arrangements, and assist with ad-hoc projects.
• Expense Management: Manage and reconcile travel expenses, review invoices, process reimbursements, prepare expense reports, reconcile accounts, and track payments. Ensure compliance with company policies and accuracy in financial documentation.

This is a full-time, contract-to-hire role with standard office hours, though occasional nights and weekends may be required.

What You’ll Need to Succeed:

• At least 2 years of administrative experience, preferably with a focus on travel management or finance-related tasks.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with travel management software.
• Attention to detail and accuracy in record-keeping and reporting.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and the ability to work independently.
• Knowledge of corporate travel policies is a plus. Familiarity with expense management systems and travel booking platforms is highly advantageous.
• Must be based in the San Francisco Bay Area.

If you’re detail-oriented, enjoy managing travel administration, and thrive in a collaborative environment, we encourage you to apply!

Base: $28-30/hr DOE

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